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New England Shoreline Section
By-Laws |
Article 1: Name and Authority
Article 2: Objectives
Article 3: Membership
Article 4: Officers
Article 5: Executive Council
Article 6: Committees
Article 7: Nominations
Article 8: Meetings
Article 9: Amendments
ARTICLE I - NAME AND AUTHORITY
The name of this organization shall be the New England Shoreline Section
of the Society of Women Engineers. This Section shall be covered by these
bylaws and the bylaws of the Society of Women Engineers here in after called
"the Society".
ARTICLE II - OBJECTIVES
The purpose of this Section shall be to further the objectives of the
Society as stated in Article II of the Society bylaws and the third Article
of the Incorporation of the Society.
ARTICLE III - MEMBERSHIP
The membership requirements and classifications of all Section members
shall be as stated in Article III of the Society bylaws, except that Associates
and Affiliates are voting members for all Section matters. All Section
members shall be members in good standing of the Society.
ARTICLE IV - OFFICERS
Section 1 - LIST AND TERM OF OFFICE
The officers of this Section shall be:
a. President
b. Vice President
c. Treasurer
d. Secretary
e. Section Representative(s) - one Representative or alternate for
each 100 Society voting members of this Section or fraction thereof, not
to exceed four.
All shall be elected annually, no later than June 1, for a term of office
of one year, coinciding with the fiscal year (July 1 - June 30).
Section 2 - ELIGIBILITY
To become a candidate for President, Vice President, or Section Representative,
a member must be a voting member of the Society, as defined in Article
III of the Society bylaws. To become a candidate for Secretary or Treasurer,
a member must be a voting member of the Section as defined in Article III
above.
Section 3 - VACANCIES
a. A vacancy in the office of President shall be filled by the Vice President.
b. A vacancy in the office of Vice President, Secretary, Treasurer,
or Section Representative shall be filled by nomination by the Executive Council and special election by the membership.
Section 4 - DUTIES AND POWERS
a. The President shall:
1) Be the authorized leader of the Section.
2) Represent the Section before the public.
3) Preside at all meetings of the Section and the Executive Council.
4) Appoint the chairs of all committees, with the approval of the Executive Council, except the Chair of the Nominating Committee, who shall be appointed by the Executive Council.
5) Authorize the signing of checks by the Treasurer.
6) Assume all other executive duties not otherwise delegated.
7) Coordinate all activities and execute the business and policies of the Section between meetings.
b. The Vice President shall:
1) Perform all duties of the President in her/his absence or at her/his request.
2) Perform any other duties assigned by the Executive Council.
c. The Secretary shall:
1) Record, prepare maintain, and distribute as directed the minutes of each meeting of the Section and of the Executive Council.
2) Carry on the Section correspondence as requested by the President or the Executive Council.
3) Notify Executive Council members of Executive Council meetings, notify members of membership meetings, and send out ballots for elections and for amendments to these bylaws.
4) Maintain a file with a copy of all mail sent out in the name of the Section.
d. The Treasurer shall:
1) Be responsible for the collection, safekeeping and distribution of all Section funds.
2) Sign checks for the Section as authorized by the President.
3) Prepare, maintain and report as directed on the financial position of the Section in relation to the approved budget.
4) Keep an exact account of all receipts and expenditures for submission to the Society Treasurer at the end of each fiscal year.
e. The Section Representative(s) shall:
1) Act as the official contact between the Board of Directors and the Section.
2) Vote for the Section on all matters before the Council of Section Representatives.
3) When possible, assure that she/he(they) or authorized alternate(s) represent(s) the Section at the meeting(s) of Council of Section Representatives.
4) When possible, assure that she/he(they) or authorized alternate(s) represent(s) the Section at all Region meetings.
5) Prepare and submit reports of Section activities as requested by the Board of Directors.
6) Prepare and submit reports of Section activities as requested by the Director of the Region.
7) Report to the Section on matters reported in the minutes of the Board of Directors, Council of Section Representatives, and Membership meetings.
8) Report to the Section on matters reported in the minutes of any Region meetings.
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ARTICLE V - EXECUTIVE COUNCIL
Section 1 - MEMBERS
The affairs of this Section shall be managed by an Executive Council consisting
of the Section officers, who shall occupy the same offices as in the Section,
and the Chairs of the Standing Committees.
Section 2 - DUTIES AND POWERS
The Executive Council shall:
a. Transact the business of the Section when the membership is not meeting.
b. Implement Section policy as determined by the membership.
c. Advise the President on the appointment of committee chairs, other than the Nominating Committee, and to approve the appointments.
d. Appoint the Chair of the Section Nominating Committee.
e. Approve the budget and authorize the expenditure of funds.
f. Nominate a candidate for special election by the membership to fill a vacancy in the office of Vice President, Secretary, Treasurer, or Section Representative.
Section 3 - QUORUM
Five members of the Executive Council shall constitute a quorum. One
of the five members must be the President, Vice President, or a Section
Representative.
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ARTICLE VI - COMMITTEES
Section 1 - Standing Committees
Chairs for the following Standing Committees shall be appointed by the Section President with the approval of the Executive Council:
a. The Membership Committee shall maintain personal data files on Section
members and on perspective members and shall contact and assist the latter
in applying for membership in the Society. The Membership Committee is
also responsible for maintaining the current official membership records
of the Section. The Chair of this Committee is automatically a member of
the Society Membership Committee.
b. The Publicity Committee shall provide publicity to advance the Society's
objectives and Section goals and shall send news accounts of Section activities
to the U. S. Woman Engineer. The Chair of this Committee is automatically
a member of the Society Publicity Committee.
c. The Career Guidance Committee shall provide information and counseling
on engineering careers for grade, junior, and high school girls, their
counselors, and parents; maintain and disseminate information on available
engineering scholarships; coordinate the Certificate of Merit and/or Achievement
program; provide counseling and, when possible, financial assistance to
women engineering students; and conduct any other activities approved by
the Section membership in furtherance of the Society's career guidance
goals. The Chair of this Committee is automatically a member of the Society
Career Guidance Committee.
d. The Continuing Development Committee shall encourage and assist
Section members to establish goals for and to attain high levels of educational
and professional achievement, encourage and assist women engineers in readying
themselves for a return to active work after a period of absence, and conduct
any other activities approved by the Section membership in furtherance
of the continuing development of its members. The Chair of this Committee
is automatically a member of the Society Continuing Development Committee.
If any of the Standing Committees is without a Chair, the Executive
Council must appoint a Section Officer to serve as interim Chair for the
Purpose of liaison with the associated Society Committee.
Section 2 - REPORTS
a. Each committee chair shall present a status report to the membership
when requested by the Section President, the executive Council, or a majority
of the membership.
b. At the close of each fiscal year, each Committee Chair shall prepare
an annual report with recommendations for further action by the incoming
Chair.
Section 3 - SPECIAL COMMITTEES
Special Committees may be established by the Executive Council or the Section membership when the need arises.
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ARTICLE VII - NOMINATIONS
Section 1 - NOMINATING COMMITTEE
The Nominating Committee shall consist of three members and a non-voting
Chair appointed by the Executive Council. The Nominating Committee shall
present a slate of candidates to the membership no later than April 30.
This may be accomplished either by mail or at a regular business meeting.
At the meeting, nominations may be made from the floor with prior approval
from the nominee.
Section 3 - ELECTIONS
a. Subsequent to the completion of nominations, the Nominating Committee
shall send to each Section member in good standing a written ballot to
be returned no later than June 1.
b. Members must sign the outside envelope containing the ballot and
the ballot must be post-marked by the date specified in order for the ballot
to be valid.
c. The number of valid ballots must represent a quorum of the membership
as defined in Article VIII, Section 2. Officers shall be elected by the
majority of the votes thus cast.
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ARTICLE VIII - MEETINGS
Section 1 - MEMBERSHIP MEETINGS
This section shall not hold less than two membership meetings per year
for the purpose of transacting business. Additional business meetings may
be called and held in conjunction with other activities at the discretion
of the Executive Council.
Section 2 - QUORUM
A quorum of the membership which must be present for the purpose of transacting
business shall be one-third or fifteen of the Section voting members, whichever
is less.
Section 3 - PARLIAMENTARY AUTHORITY
The rules contained in "Robert's Rules of Order, Revised" shall govern this Section in all cases when not inconsistent with these bylaws.
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ARTICLE IX - AMENDMENTS
Section 1 - PROPOSAL
Amendments to these bylaws may be proposed by:
a. Majority vote of the Executive Council.
b. Written petition signed by 10% or five members (whichever is greater) of the Section.
Section 2 - VOTING
a. The Section membership shall be notified of the proposed amendment
within 30 days of receipt of the amendment proposal.
b. The Section membership shall be balloted by mail on the proposed
amendment between 30 and 60 days after membership notification of the amendment
proposal.
c. Adoption of the amendment shall be determined by a two-thirds vote
of the ballots postmarked by the date specified.
Section 3 - BOARD OF DIRECTORS APPROVAL
a. After acceptance by the membership, an amendment must be submitted
to the Society Bylaws Committee Chair for review and submittal to the Board
of Directors.
b. An amendment will become effective upon approval of the Board of
Directors.
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